Stallholder terms & conduct

All stalls must be booked in advance and have the correct relevant paperwork.

A 50% non-refundable deposit is required to secure your booking.

No booking will be confirmed without receipt of the deposit.

Deposits must be paid within 7 days of the invoice being issued. If payment is not received within this timeframe, your booking will be automatically released to another trader without further notice. It is the trader's responsibility to ensure payment is made on time.

If your booking is made within three (3) weeks of the market date, full payment is required upfront to secure your space. In these cases, the full payment is non-refundable and non-transferable.

The remaining 50% balance must be paid no later than three (3) weeks prior to the market date.

If full payment is not received by this deadline, your booking will be cancelled and your deposit forfeited.

All cancellations must be made in writing via email to [email protected].

The 50% deposit is non-refundable.

Cancellations made less than three (3) weeks before the market date will result in no refund of any fees paid.

Payments cannot be transferred to a future market date. Please ensure you are available before booking, as all payments are non-refundable and non-transferable.

Stallholders who fail to attend without prior written notice will forfeit all fees paid.

The market will run in all weather conditions unless officially cancelled by the organiser.

Refunds will not be given for stallholder cancellations due to weather concerns.

If we need to cancel or reschedule a market, stallholders will be offered a full refund, credit, or transfer to a future event.

We are not liable for any financial loss incurred as a result of changes to market dates or scheduling.

Public Liability Insurance must be held by all stallholders, with a copy of the certificate provided.

Food businesses must be registered with their local authority and provide a copy of their Food Hygiene certificate. A suitable risk assessment is also required.

Candles, wax melts and other products must meet the relevant product safety and labelling requirements, including CLP labelling where applicable.

Toys and children's products must comply with the relevant product safety requirements, including the appropriate CE or UKCA marking where required.

All products must comply with the relevant labelling and product safety requirements, with prices clearly displayed.

Stallholders are responsible for providing their own tables. A limited number of tables may be available to hire and must be booked in advance.

Outdoor traders must use a professional-grade gazebo, with a minimum of 15kg of weight securely attached to each leg.

Electricity is only available by prior arrangement. All electrical appliances must be PAT tested, with a copy of the PAT certificate provided and extension cables must have a circuit breaker.

No sub-letting of stalls is permitted.

Stalls are assigned by the organisers. Please let us know if you have any specific requirements. Multiple stalls will be placed together unless stated otherwise.

The standard stall size is 6ft (1.82m).

Whenever possible, we encourage the use of locally sourced products. We also ask stallholders to avoid single-use plastic bags and use paper bags or other suitable alternatives where appropriate.

While we do our best to promote and deliver a successful event, the organisers accept no responsibility for loss of earnings, poor trade, or any financial loss incurred by stallholders during or after the event.

Payment of the invoice means you accept these Terms & Conditions.

Blackboard Events Limited is not VAT-registered.

Stallholders must behave in a professional, courteous and respectful manner at all times.

Disputes between stallholders should be handled calmly and reported to the event organiser if necessary.

Use of inappropriate, offensive or aggressive language is strictly prohibited.

Stallholders must comply with all relevant health and safety requirements.

Stalls must be set up safely and must not pose a risk to visitors, other stallholders, staff or the public.

Any hazards or accidents must be reported to the event organiser immediately.

Stallholders must treat fellow stallholders, staff and visitors with respect and consideration.

Do not engage in behaviour that could be construed as harassment, intimidation or bullying.

A professional environment must be maintained for everyone attending the market.

Stalls must be tidy, well-presented and compliant with event guidelines.

Stallholders must keep their trading area within the allocated boundaries.

All waste must be removed and the area left clean and tidy at the end of the event.

Stallholders must comply with all relevant laws and regulations, including trading, fire, product safety and licensing requirements.

All products sold must be legal and meet the relevant safety standards.

Any concerns about behaviour, safety or safeguarding should be reported promptly to the event organiser.

Stallholders are encouraged to raise concerns if they witness unsafe or inappropriate behaviour.

Breaches of this Code of Conduct may result in a warning, suspension from future events or removal from the market.

Serious breaches, particularly those involving safety or safeguarding issues, may be referred to the appropriate authorities.